The word integrated means combined. Integration Management is a part of project management that coordinates all aspects of a project. It is a collection of several processes which are required to ensure that the various key elements of the projects are properly synchronized. It is the effective direction of every aspect of an organization so that the expectations of all stakeholders are satisfied by the best use of all resources available. In other words it combines the efforts of individuals and groups in ways that achieve unity.
Why is Integration Management required?
Below are a few reasons why integration Management plays a key role in any organization
- It helps reduce duplication of work of the various resources and therefore also plays an important part in cost reduction.
- It helps reduce the risk and therefore increase the profitability.
- It helps create consistency among all the resources and teams.
- Improves the communication between all the resources and teams.
- Shifting the focus towards the business goals set by the organization.
- Resolution of any conflicts in objectives.
- Helps in training and development of the team and all its resources.
- It diffuses the power system.
- Helps in unity and teamwork.
- It formalizes the informal system.
Steps involved in Project Integration Management
1. Developing a project charter - This document initiates and authorizes the project. It is normally a one page document which consists of the name and objectives of the project.
2. Developing the scope statement - This defines the scope of the project and what exactly is the work which has to be carried out in the project.
3. Developing the project plan - The project plan consists of project charter, project objectives, the definition of the project, the project budget, the resources required for the project, the project schedule, the approach which needs to be followed, initial risk assessment and plans of the management
4. Managing project execution - This is the part where the actual working on the project is done and the final deliverables are prepared and worked upon.
5. Monitoring and controlling project work - During the work cycle the project needs regular monitoring to check if it is being done according to the objectives set. Also the timelines provided for the project completion need to be met and therefore controlling form an important part of the project to insure timelines are met and work is carried accordingly.
6. Control of integrated change - After the reviewing initial work there are always changes which need to be done on a regular basis as per requirements. Insuring that all the changes proposed have been incorporated is important for management.
7. Closing the project - The final deliverables needed are handed over and the entire lifecycle of the project is revisited to review the successes, deficits and the lessons learnt to increase the efficiency and productivity for further projects.
Greater the number of systems present in an organization the tougher it is to integrate all of them. Challenges in achieving integration are basically due to the linking of a series of diverse existing systems, an awkward framework of multiple different support systems and lack of coherent data structure linking all of the different systems. All these need to be kept in mind while any organization sorts to integration.
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Article Source: http://EzineArticles.com/expert/Andy_Gabriel/2142040
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